Privacy Policy

1. Who we are and how to contact us

ARMA — AR Maritime Advisors ("ARMA," "we," "us") is an independent maritime advisory practice based in La Paz / Los Cabos, Baja California Sur, Mexico. For any question about this notice or your data, contact contact@armaritimeadvisors.com.

2. What data we collect

Depending on how you interact with ARMA, we may collect:

• Contact data — name, email, phone, company.
• Vessel data — type, size, year, location, and registration details you provide.
• Documents you choose to share — ownership records, registration, invoices, contracts, and correspondence.
• Photos and videos of a vessel or its documentation.
• Fiscal and billing data needed to issue an invoice for a contracted service — name, tax ID, billing address.

We do not collect payment card data directly. Payments are processed through the engagement and payment tools used for a given contracted service.

3. How we use this data

We use this data to respond to inquiries, scope and deliver contracted advisory services, prepare reports and findings, issue invoices, and maintain the case file for a contracted matter.

4. Secondary purposes

With your consent, we may also use contact data to respond to a specific follow-up question or share information about a service you asked about. We do not use vessel documents, photos, or case data for marketing without your express authorization.

5. The contact form

When you submit the form on the Contact page, the data you provide (name, phone/WhatsApp, email, vessel type, service required, and comments) is sent to ARMA's internal systems to create or update your record and to notify ARMA by email of your request. This static website does not use any third-party marketing or lead-generation platform to process that submission.

6. Google Workspace and Drive

ARMA uses Google Workspace for email and Google Drive as the formal repository for case documents, evidence, contracts, and reports. Access to case folders is restricted to the ARMA team members working on that matter.

7. ARMA OS

ARMA is developing an internal case-management system ("ARMA OS") to track leads, cases, documents, payments, and reports. If and when ARMA OS becomes part of how your matter is handled, the same purposes and safeguards described in this notice apply to the data held there.

8. Digital signature provider

Contracts and engagement documents may be sent for signature through a third-party digital signature provider. ARMA will identify the specific provider used for your engagement in the engagement package itself.

9. Sharing with third parties

We do not sell your data. We may share specific data with third parties only when: you authorize it in writing — for example, to coordinate with a broker, yard, insurer, or notary on your matter; it is necessary to deliver a contracted service — for example, our email and file-storage providers; or we are legally required to do so.

10. Your privacy rights (ARCO)

Under Mexican data protection law, you have the right to access, rectify, cancel, or object to (ARCO) the processing of your personal data, and to revoke any consent you have given. To exercise these rights, contact contact@armaritimeadvisors.com with your request.

11. Retention

We retain case-related data for as long as needed to deliver the service, meet our own recordkeeping and legal obligations, and support any follow-up related to that matter. Retention periods for specific document types are set out in ARMA's internal document-control policy.

12. No sale of data

ARMA does not sell, rent, or trade personal data to third parties.

13. Updates to this notice

We may update this notice as ARMA's tools, services, or legal requirements change. The effective date and version above reflect the current version.